Pricing. Transparent Orthodontic IT Plans

30-second estimate

What would your practice pay?

No forms. No emails. No salesperson. Adjust the inputs, see the number you'd actually be quoted.

1. Choose your tier

Most growing practices land on Professional.

2. Number of users on your team

6 users

Everyone with a computer or email they use for work.

3. Project work to add (one-time)

Items already included in your tier appear with a green ✓ INCLUDED badge.

Tech assessment Where your money's actually going. A line-by-line look at your tech, your spend, and what's slowing your team down, with prioritized fixes. $1,495 New client onboarding Setting your practice up right from day one: monitoring, security, BAAs, your team trained, and your tech actually working. $2,495 AI voice agent setup Stop losing the 11 PM new-patient call. We deploy an AI receptionist that handles after-hours intake, without replacing your front desk. $3,500 HIPAA risk assessment Sleep at night. The formal HIPAA review your insurance carrier and an OCR auditor would expect to see, done properly, not from a template. $1,995 Quarterly Strategic Reviews A real plan, four times a year. 90 minutes on where your practice is going, not what's broken. Documented, so you can hand it to your accountant. $695/qtr Phone, internet & security bill audit Find out what you're really paying. Most practices we audit save 15-30%. Yours to keep, no obligation. FREE

Your estimate

Professional · 6 users

Monthly recurring$1,290

Quarterly add-on$695

One-time setup$0

First month total$1,290

Then $1,290/mo recurring. 90-day initial commitment, then month-to-month.

Book a discovery call →

Honesty about scope: this is a starting estimate. Final pricing depends on your specific PMS, current setup, and what we find in the assessment. We quote a final number after a 30-minute conversation.

Four tiers. Pick what fits.

Each tier scales scope to practice size. Professional and Complete include setup at signup; Foundation and Essentials list setup separately.

Foundation

Real IT support, without paying for what you don't use.

$325first user / mo

+ $120/each addl · max 3 users · 1 hr support included/mo

What you get

Your team gets help when they need it (1 hr/mo included; $125/hr beyond)
Your computers stay monitored, patched, and protected
You see what we did each month, short, plain-English report
HIPAA basics handled (BAAs, MFA, encrypted backup)

What it costs to start

Onboarding. $1,295
Tech Assessment. $1,295

See if Foundation fits →

Essentials

Everything running quietly so you can stop thinking about IT.

$185/user/mo

3-9 users · standard SLA · vendor management

What you get

Everything in Foundation, plus:
Phishing training so your team stops being the weak link
Web filtering and email security baked in
One number to call when anything breaks (we manage your PMS, imaging, and phone vendors)
Tech Assessment ($1,495) INCLUDED

What it costs to start

Onboarding. $2,495

Start with Essentials →

Most chosen

Professional

A real strategic partner, not just a help desk.

$215/user/mo

4-19 users · premium SLA · imaging server backup

What you get

Everything in Essentials, plus:
Your imaging server backed up and tested every quarter
1-hour critical response (not "Monday morning")
Quarterly Strategic Reviews: 90-min sessions on where you're going
Onboarding + Tech Assessment ($4,490) INCLUDED

First-month launch covered. Service requires 90-day initial commitment.

Book a Professional call →

Complete

Everything handled. You focus on patients.

$245/user/mo

4-50+ users · features-driven, any size practice

What you get

Everything in Professional, plus:
AI Voice Agent answering after-hours calls in your practice's voice
Formal HIPAA program, the kind your insurance carrier asks about
Annual Strategic Plan, the document you wish your last MSP gave you
All bundled setup ($9,985) INCLUDED

Comprehensive setup means a 90-day initial commitment.

Talk about Complete →

↻

Fair commitment, fair to both sides: Foundation and Essentials are month-to-month from day one. Professional and Complete include a 90-day initial commitment, covers the upfront work we deliver, then become month-to-month. 30-day notice to cancel after that. We earn the next month every month.

Prefer hourly? Ad-hoc support for practices not on a plan runs $195/hr (one-hour minimum, business hours). Foundation includes 1 hr/mo, then $125/hr. Most practices find a plan cheaper within the first quarter, and we'll tell you if hourly genuinely fits you better.

May availability

The Trigon Heights Bill Audit. Yours to keep.

Line-by-line review of your phone + internet contracts. Most practices save 15-30%. No obligation.

audits remaining

Claim a Bill Audit →

Project work · À la carte

One-time projects, scoped honestly.

Need something specific without a monthly plan? These are fixed-scope projects we run for orthodontic practices. Every "from" price becomes a firm quote after a 30-minute conversation, and the quote is the price.

Office move & new-location buildout

Network, cabling coordination, workstations, and imaging up and running before your first patient walks in.

from $2,500

Practice management system migration

We work alongside your PMS vendor so data, imaging links, and integrations land intact, and your team isn't the one untangling it.

from $1,500

Imaging server migration or upgrade

The scariest server in the building, moved or modernized with verified backups before anything is touched.

from $1,800

Microsoft 365 & email migration

Mail, calendars, and files moved to Microsoft 365 with HIPAA-appropriate settings and BAA in place.

from $950

Wi-Fi redesign

Clinical, office, and guest networks properly separated, so patient devices never share air with your imaging.

from $750

Staff security awareness training

A live session for your team: phishing, passwords, and the handful of habits that prevent most practice breaches.

$495

HIPAA policy & BAA cleanup

Your policies, BAAs, and documentation organized into the package an auditor or insurance carrier expects to see.

$1,250

Downtime & recovery runbook

A written, tested plan for what your team does when systems go down, so a bad morning stays a morning.

$950

Prefer hourly instead? Ad-hoc support runs $195/hr (one-hour minimum, business hours).

Want to see how we compare?

Honest comparison against the typical alternatives Houston practices use.

See the comparison → Book a call